The Arnhem Club Constitution |
1. NAME
The Name of the Club shall be “The Arnhem Club Inc.”, hereinafter called
“the Club”.
2. REGISTERED OFFICE
The Registered Office of the Club shall be at Franklyn Street, Nhulunbuy, Northern Territory.
3. OBJECTS
The objects of the Club shall be:
(1) To provide and maintain a clubhouse for the use of members and guests.
(2) To establish and maintain amenities and social activities for the benefit and social comfort of members and guests.
(3) To affiliate and cooperate with such other clubs or bodies possessing like aims and objects and upon such terms and conditions as shall be mutually agreed.
(4) To establish, maintain and conduct a club of a social, cultural, sporting, recreational and charitable character for the purpose of providing benefit, social comfort and advancement of members.
(5) To do all such other acts and things as are incidental or conducive to the furtherance or attainment of the foregoing objects.
4. POWERS
The powers of the Club are:
(1) To purchase, take on lease or in exchange, hire and otherwise acquire any lands, buildings, easements or property real or personal, and any rights or privileges which may be requisite for the purpose, or capable of being conveniently used in connection with any of the objects of the Club. Provided that in case the Club shall take or hold any property, which may be subject to any trust, the Club shall only deal with the same in such manner as is allowed by law, having regard to such trusts. Notwithstanding the provisions of the object, no portion of the Club’s property which may be covered by a certificate of registration under the provisions of the northern Territory Liquor Act as amended shall be let, leased or demised without prior approval of the licensing courts.
(2) To borrow or raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper and whether upon fluctuating advance account or overdraft or otherwise to represent or secure any moneys and further advances borrowed or to be borrowed alone or with others as aforesaid by notes secured or unsecured, debenture or debenture stock, perpetual or otherwise, or by mortgage, change lien or other security upon the whole or any part of the incorporated club’s property or assets present or future and to purchase, redeem or pay off any such securities.
(3) To sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with all or any part of the property and rights of the Club.
(4) To enter into any arrangements with any government or authority that are incidental or conductive to the attainment of the objects and the exercise of the powers of the Club, to obtain from any such government or authority any rights, privileges and concessions which the Club may think desirable to obtain and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions.
(5) To appoint, employ, remove or suspend any such managers, clerks, secretaries, workmen and other persons as may be necessary or convenient for the purpose of the Club.
(6) To remunerate any persons or body corporate for services rendered, or to be rendered, and whether by way of brokerage or otherwise in placing or assisting to place or guaranteeing the placing of any unsecured notes, debentures or other securities of the incorporated club, or in or about the incorporated club or promotion of the incorporated club or in furtherance of its objects.
(7) To construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, buildings, grounds, works or conveniences which may seem calculated directly or indirectly to advance the Club’s interests, and to contribute, subsidise or otherwise assist and take part in the construction, improvement, maintenance, development, working, management, carrying out, alteration or control thereof.
(8) To invest and deal with the money of the Club not immediately required in such a manner as may from time to time be thought fit.
(9) To take or otherwise acquire and hold, shares, debentures or other securities of any company or body corporate.
(10) In furtherance of the objects of the Club, to lend and advance money or give credit to any person or body corporate, to guarantee and give guarantees or indemnities for the payment of money or the performance of contracts or obligations by any person or body corporate and otherwise to assist any person or body corporate.
(11) To draw, make, accept, endorse, discount, execute and issue promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments.
(12) To take or hold mortgages, liens or charges to secure payment of the purchase prise or any unpaid balance of the purchase price of any part of the Club’s property whatsoever kind sold by the Club or any money due to the Club from purchasers and others.
(13) To take any gift of property whether subject to any special trust or not, for any one or more of the objects of the Club but subject always to the proviso in Sub-Clause (1) of this section.
(14) To take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of processing contributions to the funds of the Club in the shape of donations, annual subscriptions or otherwise.
(15) To print and publish any newspapers, periodicals, books or leaflets that the Club may think desirable for the promotion of its objects.
(16) In furtherance of the objects of the Club to amalgamate with any one or more incorporated associations or unincorporated bodies having objects altogether or in part similar to those of the Club and which will prohibit the distribution of its or their income or property among its members to an extent at least as great as that imposed by virtue of Clause 32.
(17) In furtherance of the objects of the Club to purchase or otherwise acquire and undertake all or any part of the property, assets, liabilities and engagements of any one or more of the incorporated associations with which the Club is authorised to amalgamate.
(18) To make donations for patriotic, charitable or community purposes.
(19) To do all such things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the Club.
5. MEMBERS
The membership of the Club shall consist of the following classes of members:
(a) Ordinary Membership
(b) Honorary Membership
(c) Temporary Membership
(d) Life Membership
(e) Pensioner Membership
(f) Corporate Membership
Ordinary Membership
(a) Membership of the Club shall be open to persons of good character and repute who, except in the case of junior members, must be at least eighteen (18) years of age and are likely to be compatible with the existing members of the club.
(b) Honorary Membership
(i) Honorary membership may be granted to any person holding a distinguished position within the local community or any distinguished person visiting the district for such period as the committee think fit.
(ii) Honorary members shall be entitled to all the rights and privileges of membership except that they shall not be eligible to vote or take part in the management of the Club.
(c) Temporary Membership
Temporary membership may be granted to any person who is a visitor to the Gove Peninsula and is over the age of 18 years, such temporary member shall be entitled to all rights and privileges of membership except that they shall not be eligible to vote or take part in the management of the Club. Such membership shall be for a period one month, but the General Manager or President may assess individual applications for a longer period.
(d) Life Membership
Life membership may be granted to a member who shall, on the recommendation of the committee, be elected as a life member at a general meeting of the Club in recognition of exceptional service. Such member shall have been a member of the Club for a continuous period of at least five (5) years.
Such life members shall be entitled to all privileges of full membership of the club, but shall not pay any annual subscriptions or be liable for any levy which may be made by the Club. A two-thirds majority of members present and voting shall be necessary at such election.
(e) Pensioner Membership
Pensioner membership shall be open to the following:
All aged, invalid, repatriation and widow pensioners shall be accepted as Pensioner Members on production of evidence of eligibility to pension.
(f) Corporate Membership shall be available to allow an Ordinary or Life member to partake of the club’s facilities in the name of their sporting club, incorporated body, registered business or government agency. The fees and conditions attached to Corporate Membership shall be those set by the Management Committee from time to time.
6. FEES
The membership fees for each class of membership shall be at such a sum as the committee from time to time shall determine. Any increase in fees shall be limited to a maximum of 10% in any twelve month period. Any increases sought over and above this rate must be approved at the next general meeting of members.
The annual subscription of an ordinary or pensioner member joining after December 31st shall be halved.
7. MEMBERSHIP EXPIRATION
If the annual subscription of an ordinary or pensioner member becomes in arrears for a period in excess of thirty one days after the due date, then the member ceases to be a member of the Club.
8. NOMINATION FOR MEMBERSHIP
(1) (a) Applications for membership of the Club must be made in writing on the form prescribed by the committee and be accompanied by the joining fee and applicable membership subscription. Should the application be rejected, all moneys will be reimbursed.
(b) The prescribed form shall bear the applicant? s full name, signature, address, date of birth and occupation and any other details required by the committee from time to time. The prescribed form shall also bear the name, signature and membership number of the proposed and seconder, both of whom shall be either an ordinary or life member.
(c) The Arnhem Club Inc committee shall from time to time review membership numbers and may place new membership applicants on a waiting list to become members, when the committee by majority vote elects to allow new members.
2) (a) The names of persons proposed as ordinary and pensioner members of the Club shall be displayed in a conspicuous place on the Club premises for a period of at least one (1) week. An interval of at least two (2) weeks shall elapse between nomination and election of ordinary and pensioner members.
b) Proposals for ordinary and pensioner membership shall be considered by the General Manager or any Executive Committee member following the expiration of the period of display of proposals. The aforementioned persons shall thereupon determine upon the admission or rejection of the applicant as a member. Any application may be referred by the aforementioned persons to the next available executive committee meeting for consideration as to acceptance.
(c) The Executive Committee shall consider all applications for honorary membership and all appointments made under this provision shall be circulated at the next monthly committee meeting.
9. REGISTER OF MEMBERS
The General Manager shall maintain a register of members which shall be divided according to the class of membership and shall contain the name, residential address and the class of membership to which they are admitted.
10. TERMINATION OR SUSPENSION OF MEMBERSHIP
(1) Resignation
A member may resign from the Club at any time by giving notice in writing to the Secretary. Such resignation shall take effect at the time such notice is received by the Secretary unless a later date is specified in the notice when it shall take effect on the later.
(2) Disciplinary Action
(i) The Committee shall have the power to reprimand, suspend or expel any member who:
(a) is convicted of an indictable offence;
(b) On the club premises or elsewhere, behaves in a manner derogatory to the interest of the Club. A member shall be dealt with by the Committee under this provision upon a complaint made in writing to the Secretary by another member, or an employee of the Club in the execution of their duty. Such complaint shall set out the conduct complained of and be signed by the complainant and, if the complainant is a member, shall include the complainant’s membership number.
(ii) Any member whose conduct is complained of shall be notified in writing by the Secretary of the nature of the complaint and given the right of making an explanation to the Committee verbally or in writing. Such notice shall be given to the member not less than seven (7) days before the date fixed for consideration of the complaint by the Committee.
(iii) Any other member knowingly buying liquor or any other goods for such suspended or non-members of the Club premises shall be liable to disciplinary action.
(iv) A list of suspended members shall be maintained by the General Manager or appointed nominee. Such notice shall contain the suspended member’s name, membership number, date of suspension and period of suspension.
11. APPEAL AGAINST REJECTION, TERMINATION OR SUSPENSION OF MEMBERSHIP
(1) A person whose application for membership has been rejected or whose membership has been terminated or suspended by the executive committee may, within one (1) month of receiving written notification thereof, lodge with the secretary written notice of his intention to appeal against the decision of the executive committee.
2) Upon receipt of a notification of intention to appeal against rejection or termination or suspension of membership, the secretary shall convene, within one month of the date of receipt by him of such notice, a management committee meeting to determine the appeal.
3) At any such management committee meeting the applicant shall be given the opportunity to present a case and the executive committee, which rejected, terminated or suspended the membership, shall likewise have the opportunity to present its case. The appeal shall be determined by the vote of a majority of the members present at the management committee meeting.
12. VISITORS
(1) Ordinary, Life and Pensioner Members shall have the privilege of introducing a friend or friends to the Club Premises. Such visitors shall be entitled to all social privileges of Members of the Club whilst in the Club.
(2) Any person whose usual place of residence is at Gove shall not be admitted as a visitor more than five times.
(3) Persons shall not be admitted as visitors of the Club if they have been expelled from or refused membership of the Club.
13. SUPPLY OF LIQUOR
(1) The Club shall, subject to the obtaining of a club licence under the NT Liquor Act, provide facilities for the sale and supply of liquor to members 18 years of age and over or such other age as may from time to time be fixed by the NT Liquor Act as the relevant age.
(2) Liquor shall not be sold or supplied for consumption elsewhere than on the club premises unless that liquor is sold in sealed containers and is removed from the Club premises by the member purchasing it.
(3) A person under the age of 18 years shall not serve liquor in the Club premises, unless authorised in writing by the NT liquor Commissioner.
14. MANAGEMENT COMMITTEE
The management and control of the Club shall be vested in a Management Committee consisting of not less than five (5) or more than nine (9) financial ordinary or life members. The positions on the Management Committee shall be: -
- President
- Vice President
- Honorary Secretary
- Honorary Treasurer
- (Five) Committee members
15. EXECUTIVE COMMITTEE
The President, Vice President, Honorary Treasurer and Honorary Secretary shall together constitute an Executive Committee with authority to resolve matters of urgency affecting the Club which must be attended to between meetings of the Management Committee, subject to such resolutions being ratified at the next Management Committee meeting.
16. ELECTION OF MANAGEMENT COMMITTEE
The Management Committee shall be elected by ballot in accordance with the following procedures and conditions:
(1) A candidate for election as a member of the Management Committee must be a financial ordinary or life member of the Club, nominated and seconded in writing by ordinary or life members of the Club. An employee of the Club may not stand as a candidate for election. Elected Management Committee members shall hold their positions for a maximum period of two years and shall retire at the Annual General Meeting in the second year of their election, subject to clause 16(8), but shall be eligible upon nomination for re-election.
(2) The nomination form with the candidates consent thereto and signed and seconded by ordinary or life members shall be delivered to the office of the general manager not less than eleven (11) days prior to the date fixed for the annual general meeting of members.
(3) A list of the candidate’s names in alphabetical order with the proposes’ and seconders’ names shall be posed in a conspicuous place within the Club for a period of ten (10) days immediately preceding the Annual General Meeting of members.
(4) Ballot papers for the election of the Management Committee shall be prepared containing the names of candidates in alphabetical order and be made available by the General Manager to the members when voting will be conducted for a period of seven (7) days commencing from a date ten (10) days before the date set for the Annual General Meeting of members.
(5) Each ordinary or life member, upon request, shall be supplied with a ballot paper on which to record his/her voice for the candidates of his/her choice, following which the member shall place his/her completed ballot paper in a sealed ballot box made available by the General Manager for such purpose.
(6) The sealed ballot box shall be locked away at the conclusion of voting each day in a secure location. At the conclusion of the voting period the sealed ballot box shall be handed to the independent Returning Officer. The Returning Officer and three scrutineers shall be appointed by the Management Committee at its last meeting before the Annual General Meeting. The votes of all candidates shall be counted under the direction of the Returning Officer and scrutineers.
(7) The result of the ballot for Management Committee positions shall be handed in writing to the Chairman of the meeting by the Returning Officer at the Annual General Meeting and will be announced by the Chairman immediately following the declaration of all offices being vacant.
(8)(a) If nominations are received for less than five (5) Management Committee positions, then the existing Management Committee will continue in a caretaker role whilst a fresh nomination and election process is completed (for all positions). The existing Management Committee will stay in a caretaker role until such time as nominations are received for a minimum of five Management Committee positions. The Annual General Meeting will proceed on the original pre-determined date.
(b) Once nominations are received for a minimum of five (5) Management Committee positions, then the election process will be completed for those positions. If nominations are received for less than the full nine (9) positions then fresh nominations will be called for the remaining positions. Such nomination process and subsequent election process will be completed within similar timeframes as exist for the general election process with actual dates set by the elected Management Committee members. The Annual General Meeting will proceed on the original pre-determined date.
(c) If, as a result of the second aforementioned nomination and election process, less than nine (9) Management Committee positions have been filled, then the elected Management Committee members shall use their constitutional powers to fill these casual vacancies.
17. VACANCIES ON COMMITTEE
The committee shall have the power, and must make all endeavours, to appoint a financial ordinary or life member to fill any casual vacancy on the management committee for the remainder of the retiring committee-person’s term, provided that a quorum of committee members exists at the time of appointment. The committee shall advertise such vacancy and invite all members to submit themselves for consideration.
18. FUNCTIONS OF MANAGEMENT COMMITTEE
(1) Except as otherwise provided by this Constitution and subject to resolutions of the members of the Club carried at any general meeting, the management committee:
(a)shall have the general control and management of the administration of the affairs, property and funds of the Club; and
(2) The management committee may exercise all the powers of the Club:
(a) to borrow or raise or secure the payment of money in such manner as the members of the Club may think fit and secure the same or the payment or performance of any debt, liability, contract, guarantee or other engagement incurred or to be entered into by the Club in any way and in particular by the issue of debentures, perpetual or otherwise charged upon all or any of the Clubs property, both present and future and to purchase, redeem or pay off any such securities.
(b) to invest in such manner as the members of the Club may from time to time determine.
18A. LIMIT OF EXPENDITURE BY MANAGEMENT COMMITTEE
Any expenditure, financial commitment or guarantee totalling in excess of $50,000 (Fifty thousand dollars) on any one single project, purchase or undertaking, excluding normal stock-in-trade, must first be approved by a properly constituted Special or Annual General Meeting of members.
19. MEETING OF MANAGEMENT COMMITTEE
The management committee shall meet at least once every calendar month to exercise its functions.
A special meeting of the management committee shall be convened by the secretary on the requisition of the President or in writing signed by not less than three of the members of the management committee, which requisition shall clearly state the reasons why such special meeting is being convened and the nature of the business to be to transacted thereat. Minutes of all resolutions and proceedings of committee shall be entered in a book kept for that purpose.
Subject as previously provided in this Constitution the management committee may meeting together and regulate its proceedings, as it thinks fit. Provided that questions arising at any meeting of the management committee shall be decided by a majority of votes. The President has a deliberative vote and, in the case of equality of votes, also a casting vote.
A member of the management committee shall not vote in respect of any contract or proposed contract with the Club in which he is interested or any matter arising there from, if he does so vote, his vote shall not be counted.
The President shall preside at every meeting of the management committee or if there is no President or if at any meeting he is not present within ten minutes after the time appointed for the holding of the meeting, the Vice President shall be the chairman, or if the Vice President is not present at the meeting then the members may choose one of their number to be chairman of the meeting
If, within half an hour from the time appointed for the commencement of a management committee meeting, a quorum is not present, the meeting, if convened upon the requisition of members of the management committee, shall lapse. In any other case, the meeting shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other place and time as the management committee may determine and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting the members present shall constitute a quorum.
The management committee may delegate any of its powers to a sub-committee consisting of such members of the Club as the management committee thinks fit. Any sub-committee so formed shall in the exercise of the powers so delegated conform to any regulations that may be imposed on it by the management committee.
A resolution in writing signed by all the members of the management committee for the time being entitled to receive notice of a meeting of the management committee shall be valid and effectual as if it had been passed at a meeting of the management committee duly convened and held.
20. ANNUAL GENERAL MEETINGS
(1) The annual general meeting of the Club shall be held in the month of August each year.
(2) The business to be transacted at every annual general meeting shall be:
(a) to receive the minutes of the previous annual general meeting and if acceptable, adopt;
(b) to receive the management committee’s report and the statement of income and expenditure, assets and liabilities and mortgages, charges and securities affecting the property of the Club for the preceding financial year;
(c) the committee to accept questions from the meeting, and provide responses, relating to any matters occurring in the present committee’s term of office.
(d) to receive the auditor’s report upon the books and accounts for the preceding financial year;
(e) every second year, the declaration of the ballot for the election of members of the management committee;
(f) the appointment of an auditor;
(g) discuss notices of motion which have been lodged with the Secretary, 14 clear days prior to the Annual General Meeting;
(h) hear suggestions from members to the incoming committee.
21. NOTICE OF GENERAL MEETING
The secretary shall convene all general meetings of the Club by giving not less than fourteen (14) days notice of any such meeting to the members of the Club.
The manner by which such notice shall be given shall be determined by the management committee. Notice of all general meetings shall clearly state the nature of the business to be discussed thereat.
22. PROCEDURE AT GENERAL MEETING
The President shall preside as chairman, or if there is no president, or if he is not present within fifteen (15) minutes after the time appointed for the holding of the meeting, or is unwilling to act, a Vice President shall be the chairman or if a Vice President is not present or is unwilling to act, then the members present shall elect one of their number to be chairman at that meeting.
The chairman shall maintain order and conduct the meeting in a proper and orderly manner.
Every question, matter or resolution shall be decided by a majority of votes of the members present, save any resolution amending, rescinding or adding to this Constitution shall be decided by a majority of two-thirds of the members present at any general meeting called for such purpose and entitled to vote.
Every ordinary or life member present shall be entitled to one vote, in the case of an equality or votes, the chairman shall have a second or casting vote; provided that no member shall be entitled to a vote at any general meeting if his annual subscription is in arrears at the date of the meeting.
Voting shall be by show of hands, unless not less than one-fifth of the members present demand a ballot, in which case there shall be a secret ballot. The chairman shall appoint two (2) members to conduct the secret ballot in such manner, as he shall determine and the result of that ballot as declared by the chairman shall be deemed to be the resolution of the meeting at which the ballot was demanded.
The Secretary shall cause full and accurate minutes of all questions, matters, resolutions and other and other proceedings of all general meetings to be entered in a book and be open for inspection at all reasonable times by any financial members of the Club who have previously made arrangements with the Secretary to view same.
For the purpose of ensuring accuracy of the recording of such minutes, the minutes of every general meeting or management committee meeting shall be signed by the chairman of that meeting or the chairman of the next succeeding general meeting or management committee meeting verifying their accuracy.
23. SPECIAL GENERAL MEETING
The secretary shall convene a special general meeting:
a) when directed to do so by the management committee;
b) on the requisition in writing by not less than fifty financial ordinary or life members of the Club, such written request shall include a notice of motion;
The only business to be discussed at any special general meeting is the notice of motion calling the meeting or any other business arising from such motion.
24. QUORUMS
(a) Committee Meetings
At every meeting of the management committee a simple majority of a number equal to the number of members elected to the management committee, as at the close of the last general meeting of the members shall be a quorum.
(b) General Meetings
The number of members required for a quorum at a general meeting of members shall be double the number of members of the Management Committee plus one (1). No business shall be transacted at a general meeting unless a quorum is present.
(c) Executive Committee Meetings
The number of executive committee members required to form a quorum for an Executive Committee meeting shall be three.
If within half an hour from the time appointed for the commencement of a general meeting a quorum is not present, the meeting, if convened upon the requisition of members of the management committee, shall lapse. In any other case it shall stand adjourned to the same day in the next week at the same time and place or any other place as may be determined and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the members present shall be a quorum.
The chairman may, with the consent of the meeting at which a quorum is present (and if so directed by the meeting), adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.
25. BY-LAWS
The management committee may, from time to time, make amend or repeal By-Laws, not inconsistent with this Constitution, for the internal management of the Club. Any By-Law may be set aside by a general meeting of members.
A list of current by-laws shall be displayed prominently within the Club’s premises, together with the date upon which the by-law was approved by the committee. All new by-laws shall be advertised in the local newspaper within 14 days of approval by the committee.
26. AMENDMENTS TO CONSTITUTION
No part of the Constitution of the Club shall be altered and no new clause be made save by a two-thirds majority of the members present at a General Meeting.
Two weeks notice of intention to propose any such amendment shall be given to the Secretary who shall send notice thereof to every Ordinary, Life and Pensioner Member at least seven (7) days before the General Meeting.
27. INTERPRETATION OF CONSTITUTION
In the event of doubt or ambiguity concerning the interpretation of the Constitution the President shall decide such interpretation and that decision shall be binding upon all members.
28. COMMON SEAL
The management committee shall provide for a Common Seal and for its safe custody. The Common Seal shall only be used by the authority of the management committee and every instrument to which it is affixed shall be signed by a member of the management committee and shall be countersigned by the Secretary or by a second member of the management committee.
29. PUBLIC OFFICER
The management committee shall appoint a club member to fulfil the legal duties and responsibilities of the Public Officer under the Associations Incorporation Act or similar government legislation. The appointee may be changed at the discretion of the committee.
30. FUNDS AND ACCOUNTS
The funds of the Club shall be banked in the name of the Club in such bank as the management committee may from time to time direct, and the committee shall have power and authority from time to time by resolution to appoint three (3) of its members plus the General Manager and Finance Manager as signatories for the purpose of any two jointly operating on such account for the proper conduct of the business of the Club.
Funds required by third party associates such as Keno, Poker Machines and TAB to be maintained temporarily in a separate bank account may be operated by a combination of committee and/or staff signatories as the committee sees fit from time to time.
All moneys received shall be banked as soon as practicable after receipt thereof and all accounts shall be paid as soon as practicable in keeping with good business principles.
All cheques drawn shall be crossed Not Negotiable except those in payment of wages, allowances or petty cash recoupment which may be open.
All expenditure shall be approved or ratified at a management committee meeting.
As soon as practicable after the end of each financial year, the Treasurer shall cause to be prepared a statement containing particulars of:
a) the income and expenditure for the financial year just ended;
b) the assets and liabilities and all mortgage charges and securities affecting the Club at the close of that financial year.
31. AUDIT OF ACCOUNTS
At every Annual General Meeting an Auditor must be elected for the ensuing year and cannot be an elected Committee Member of the Club. The Auditor shall at the end of each financial year audit the accounts of the Club and shall have power to call for the production of all books, papers, accounts and documents relating to the affairs of the Club. The Auditor shall after the end of each financial year, and otherwise as required by the Committee, furnish a report of the result of his audit and the correctness of the Balance Sheet, which shall be read at the Annual General Meeting.
32. USE OF FUNDS
The income and property of the Club whencesoever derived shall be applied solely towards the promotion of the objectives of the Club and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to the members of the Club provided that nothing herein contained shall prevent the payment in good faith of the remuneration to any officer or servant of the Club or to any member of the club in return for services rendered or reasonable and proper rent for any premises let to the Club
No member shall be entitled to any benefit or advantage from the Club which is not shared equally by every member, unless specifically provided for in this constitution.
33. FINANCIAL YEAR
The financial year of the Club shall close on the thirtieth day of June in each year.
34. DOCUMENTS
The management committee shall provide for the safe custody of books, documents, instruments of title and securities of the Club.
35. PAYMENT TO CLUB EMPLOYEES
No payment shall be paid to any officer or employee of the Club by way of commission or allowance from or upon receipts of the Club for liquor sold or supplied or from any other source whatsoever.
36. DISTRIBUTION OF ASSETS
If the Club is wound up in accordance with the provisions of the Associations Incorporation Act 1963 and there remains, after satisfaction of all its debts and liabilities, any profit whatsoever, the same shall not be paid to or distributed amongst the members of the Club, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the Club, and which shall prohibit the distribution of its or their income and property amongst its or their members to an extent as great as is imposed on the Club under or by virtue of Clause 32. Such institution or institutions to be determined by the Club.
37. A member’s email address, as provided by the member, shall be the prime address for service of notices under this constitution.
38. MINUTES
Accurate minutes of all meetings shall be kept and initial draft minutes shall be posted prominently in the Club’s premises within seven days of a meeting, and remain on display for a period of one month after such meeting. Members shall be entitled to receive a copy of such minutes from the Club’s reception desk for the same aforementioned time periods.
|
| Authored
by: Administrator
This question has been viewed 1068 times so far.
|
| Click
Here to View all the questions in Corporate
category. |
File Attachments |
|
| |
|
|
|
|
|
|
|
|
Additional Information |
| Article Number: 2 |
| Created: 2007-04-23 5:52 PM |
Rating:  |
| |
|
Article Options |
 Print this Question |
 Email Question to Friend |
 Export to PDF File |
 Export to MS Word |
|
|
|
 Digg Bookmark |
|
| |
Search Knowledge Base |
|
|
|
|
The Arnhem Club - Information Centre 
Knowledge Base Home
